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Certified Translation of Police Clearance Certificates — 2025 Guide
Embassies and visa centers frequently ask for a Certified Translation of Police Clearance Certificates when you apply for immigration, study, or work abroad. This document proves your criminal record status, and the translation must be accurate, complete, and officially certified to be accepted by authorities.
At a Glance
Required by
Schengen, UK, US, Canada & others
Schengen, UK, US, Canada & others
Use cases
Visas, immigration, licensing, employment
Visas, immigration, licensing, employment
Turnaround
2–3 business days (urgent < 24h)
2–3 business days (urgent < 24h)
Why You Need Certified Translation of Police Clearance Certificates
Authorities must understand your criminal record status without ambiguity. A Certified Translation of Police Clearance Certificates includes an official stamp and signature, giving embassies and consular officers confidence that your file is accurate and complete. Submitting non-certified translations can lead to delays or rejections.
When embassies typically request it
- Visa and immigration applications (study, work, family reunification).
- Professional licensing and background checks.
- Employer compliance and onboarding for regulated roles.
Tip: Some applications also require recent issuance dates. Always check your destination’s time window before submission.
What Makes a Translation “Certified”
A valid Certified Translation of Police Clearance Certificates must satisfy strict criteria to be accepted internationally:
Official Stamp, Signature & Statement of Accuracy
The translation is issued by an authorized office and includes a declaration that it is complete and faithful to the original.
Formatting & Terminology Consistency
Names, dates, ID numbers, and reference codes are mirrored exactly; common terms like “no criminal record” are rendered clearly.
Authority Acceptance
Recognized by embassies, visa centers, and background-check agencies.
Documents & Common Names
Police clearance documents appear under different names depending on the country. Regardless of the title, the embassy expects a Certified Translation of Police Clearance Certificates:
Common Names
- Police Clearance Certificate (PCC)
- Criminal Record / Criminal Background Check
- Certificate of Good Conduct
What to Include
- Holder’s full name & ID/passport number
- Issue date & reference numbers
- Official seals/signatures appearing on the original
Steps to Get Your Certified Translation
- Prepare the original police clearance / criminal record certificate.
- Submit to COT — visit our branches in Downtown Cairo, Maadi, or Mohandessin, or send it online.
- Receive your Certified Translation of Police Clearance Certificates — signed, sealed, and ready for visa submission.
- Attach to your file — submit to embassy or visa center as required.
Processing Time & Pricing
Most orders are completed within 2–3 business days; urgent requests can be delivered in less than 24 hours depending on volume and layout. Pricing varies by language pair and page count. Every delivery includes the official stamp, signature, and a statement of accuracy. Hard copies in sealed envelopes and secured PDFs are both available based on embassy policy.
FAQ — Certified Translation of Police Clearance Certificates
Do all embassies require a certified translation?
If the original is not in the accepted language, yes — a Certified Translation of Police Clearance Certificates is typically required.
Can freelancers certify my police clearance translation?
No. Certification must be issued by an authorized translation office like COT.
Do you provide digital copies?
Yes. We can provide sealed hard copies and/or secured PDFs according to the embassy’s policy.
How long is a police clearance valid?
Validity depends on the destination’s rules. Always check the embassy’s timeline (e.g., 3–6 months from issue).
Conclusion
A Certified Translation of Police Clearance Certificates ensures your background check is clearly understood and accepted by authorities. With the Consulting Office for Translation (COT), you get fast turnaround, precise terminology, and embassy-approved certification—so your visa process stays on track.
